Educational Session III

Friday, May 17th, 9:00-10:15

Managing Archival Projects and Workflows: a Buffet of Practical Tools and Techniques
Canyon A/B
Archivists manage projects and workflows in diverse environments, with different levels of resources, and with teams of varying expertise and experience. This session offers a buffet of project management tools and techniques that attendees can select from and combine to suit various scenarios. Archivists from four institutions will provide perspectives on project management principles and methods (agile and traditional). They will share their experiences with practical tools (commercial and free), such as Trello, OneDrive, OneNote, Office Timeline Free, Slack, Airtable, and Google applications, which they use to plan and manage projects and workflows. They will discuss different types of special collections and archives projects—including an archival collections survey, a complex processing and digitization project, a grant-funded processing project, and balancing concurrent processing projects. They will also demonstrate how project management concepts and tools can be used to support ongoing operations such as accessioning, processing, and cross-departmental MARC cataloging workflows.

Teaching with University Archives AND Artists in the Archives
University Archives can be used for more than just satisfying records management requirements and answering questions about University history. University Archives can be a fruitful source for innovative outreach and instruction. This session will look at examples of using University Archives collections in the classroom, from introductory freshman classes to honors colloquiums to graduate level classes. Possibilities are available across a variety of disciplines and education levels. Presidential records, campus planning documents, faculty research files–all can be leveraged to meet learning objectives for teaching faculty as well as grow literacy and familiarity with archival research with students. At the University of Arkansas Libraries, the University Archivist, Outreach and Instruction Librarian, and other faculty and staff have successfully collaborated with partners across campus to offer students unique experiences while they pursue original research as part of their coursework. This session will provide some successful scenarios and projects as well as share ideas with attendees about approaches they have used at their institutions. Examples will be followed by small group discussions to brainstorm other possibilities.

In this 15 minute presentation by Nolan Eller, University Archivist and Head of Special Collections at Louisiana Tech University, aims to demonstrate the importance of reaching out to disciplines that are not traditionally thought of as being archive users through looking at a collaboration between the Louisiana Tech Archives and Special Collections and Louisiana Tech’s School of Design.  This presentation will show how an introductory art class utilized archives, rare book, and special collections materials in new and exciting ways though an art project. Students met in the archives with their sketchbooks and, using our materials as inspiration, created collage woodblock art prints. In addition to producing wonderful works of art, this type of collaboration demonstrates new and exciting ways for archivists to think about and utilize their archival and special collection materials. This presentation hopes to demonstrate that these types of collaborations not only bring new users to your archives, but can present opportunities for archives and special collections in regards to outreach, potential donations, and growing institutional support.

#TweetingtheArchives: Utilizing Social Media to Expand Your Audience
In today’s world, using social media is a vital strategy within a marketing campaign.  For the archival professional, social media provides an opportunity to take the collections they manage out of the dark and let them have their moment in the spotlight.  In order to engage with patrons on social media, it is important to understand the various tools and processes for using social media to its fullest. In this session we will discuss the differences between the various social media platforms, how to create a post, the various tools for posting, how to build an audience, engagement, and cross posting with blogs and social media platforms.